Program Policies and Expectations of the Resident

Rotation Schedules

IH Program Policies

  1. The Program Coordinator will schedule all residency rotations and activities based on resident program goals, prior experience, preferences for elective rotations and preceptor availability for core and elective rotations, as well as the need to provide residency experiences that allow for a systematic approach to enhance problem solving and decision making skills with progression to more complex problems within each rotation and throughout the residency year.
  2. Residents will receive their rotation schedules via one45 prior to starting their residency program.
  3. The rotation schedule in one45 will always be the most up-to-date schedule and residents should refer to this schedule throughout their Program.
  4. Residents are not permitted to change their rotation schedules or approach preceptors about changing rotation schedules.
  5. Residents' schedules may change throughout the year, primarily due to preceptor movement or changes in preceptor availability.  If this happens, the resident will be notified and the Program Coordinator will find alternative preceptors/rotations, as required.
Expectations of the Resident Prior to Starting a Rotation

IH Program Policies

  1. Residents will contact their rotation preceptor (via email) 3 weeks prior to beginning the rotation to introduce themselves and ask/tell the preceptor the following:
    • What time should I meet you on the first day? 
    • Where should I meet you on the first day? 
    • Is there anything that I need to do to prepare for the rotation (e.g. any pre-readings)?   
    • Notify the preceptor of any expected absences during the rotation.  This could include Academic Half Day sessions, BC Case Presentations or Meetings with the Program Coordinator. 
    • Submit their Personal Rotation Objectives using the Resident Personal Rotation Objectives Log in procedure logs in one45 prior to beginning the rotation so that the preceptor can review them.
    • The rotation summaries attached to the rotation schedule in one45 contain the preceptor contact information. 
  2. Residents will review the rotation summary to become familiar with the goals and objectives of the rotation, as well as the rotation setting and activities.
  3. Residents will send via email the comments from the Overall Comments/Feedback and Communication of Resident Continual Progress box at the bottom of the final direct patient care rotation evaluation for their current rotation to their subsequent direct patient care rotation preceptor.  This is to be done for the clinical orientation rotation, all core and elective direct patient care rotations and the precepting skills rotation.
  4. Residents will document in the relevant Resident Personal Rotation Objectives Log at least 3 objectives that they would like to achieve during the rotation.  These objectives could include things like…developing a deeper understanding of a particular disease state or therapeutic topic, becoming more competent/proficient at a particular clinical skill or aspect of the pharmaceutical care process.  These objectives will be discussed with the preceptor at the beginning of the rotation and the preceptor will work with the resident to find opportunities for the resident to meet these objectives throughout the rotation.
  5. Residents will complete any assigned pre-readings prior to beginning the rotation.   

Resident Learning Portfolio

Relevant CPRB Accreditation Standards 2010

2.2.3(2): The resident shall use a learning portfolio or equivalent to facilitate self-assessment and provide evidence of skill development over the course of the program.  The learning portfolio should include preceptor assessments, monthly reports, quarterly or other summative assessments, self-assessments, career objectives, clinical activities during the rotations, awards, projects and other documentation relating to a resident's progress throughout the duration of the residency program.

IH Program Policies

  1. The resident's one45 profile will serve as the resident's learning portfolio for their residency program.
  2. The resident's one45 profile will contain their rotation and academic half day schedules, preceptor assessments for resident performance during rotations, resident self-assessments during rotations and other program activities, such as academic half days and presentations, as well as experience logs, personal rotation objectives, quarterly and summative assessments, career and program objectives and preceptor and resident self-assessment of their progress as it relates to their residency project.
  3. The resident's clinical activities during their rotations will be documented in the Direct Patient Care-ITER as part of the preceptor assessment and will be documented in the Resident Self Assessment-Direct Patient Care by the resident as part of the Evaluation of the Resident.

Meetings with the Program Coordinator
IH Program Policies

  1. Each resident will meet with the Program Coordinator at regular intervals throughout the residency year.
  2. The meetings will be in-person or via telephone, depending on the location of the resident and Program Coordinator.  The meetings will be confidential.
  3. The Program Coordinator will schedule the meetings using Outlook and the resident is expected to be on time for the meetings.
  4. The agenda for these meetings will include personal goals, progress and experiences during rotations, review of evaluations and procedure logs, progress with meeting the goal level of performance over the course of the residency year, case presentations, status of residency project, career goals and planning, challenges faced and support, as well as anything else that the resident would like to discuss.
  5. The Program Coordinator is also available to meet with residents at any other time, outside these regularly scheduled meetings, should the resident request it.

Credit for Prior Learning
IH Program Policies

  1. The Program will grant credit for prior learning for the drug distribution rotation, provided that the resident has worked as a pharmacist in an Interior Health pharmacy dispensary just prior to entering the residency and has met all of the requirements of the drug distribution rotation as assessed by the Drug Distribution Rotation-Resident Self-Assessment and the Drug Distribution Rotation-In Training Evaluation of Resident, completed by their direct supervisor.
  2. This assessment will be discussed with the resident, direct supervisor and Program Coordinator to determine if credit for prior learning can be granted. 
  3. Documentation of credit granted for prior learning for the drug distribution rotation will be maintained by the Program and a copy of this documentation will be provided to the resident.
  4. Residents who have been given credit for their drug distribution rotation will have the opportunity to complete an additional rotation in place of the drug distribution rotation.  


 -Last updated June 7, 2018